MINUTES

SAN JUAN COUNTY FIRE DISTRICT #4

 BOARD OF COMMISSIONERS

REGULAR MEETING

June 12, 2008

Chair Jim Lett called the regular meeting of the Board of Fire Commissioners for SJCFD #4 to order at 5:00 PM.  The meeting was held at the District Office located at 2228 Fisherman Bay Road on Lopez Island.

Those present were Commissioners Becky Smith, Kim Smith, Chief Jim Ghiglione, and staff  Susan Sanchez.

PROCEDURAL ITEMS

There was no Public Input.

There was no Correspondence.

Commissioner Becky Smith made a motion to accept the May 2 and 15, 2008 meeting minutes, Commissioner Kim Smith seconded, all approved.

Commissioner Becky Smith made a motion to approve the following vouchers and payroll.  Commissioner Kim Smith seconded the motion, all approved.

The May 2008 Vouchers were reviewed and approved for $10,153.32. 

The June 2008 Staff Payroll was reviewed and approved for $24,419.47.

REPORTS

The FIRE SUPPRESSION, EMS, CHIEFS and BUDGET REPORTS were reviewed.

• Chief Ghiglione distributed his Chiefs report, a follow up letter regarding the July 4^th event planning meeting and an Incident Action Plan for Fire & EMS on the 4^th of July.
• He noted that he did agree with Paul Spencers report regarding his assessment of the departments vehicles.  He stated that we needed to be pro active with our vehicle maintenance program including driving them every two weeks and changing the fluids every six months.  He explained also that the new pickup needed its 500 mile service check up.
• The Chief proposed to surplus the old ambulance stored at Station 43 along with the Jeep.  A resolution for this purpose will be submitted at the next meeting.
• Our insurance company, Enduris, sent a review sheet for next years insurance.  The Chief noted that Station 41 had an $800,000 replacement value.  He thought that it was low and was going to get it appraised.
• The Chief discussed the water supply issue at Station 41 along with the parking lot resurfacing agreement with the Library.  He said an interlocal agreement would be needed with them.
• Chair Lett suggested the need for signage above Station 41 bay doors saying: San Juan County Fire District #4, Lopez Island.

.

UNFINISHED BUSINESS

FISHERMAN BAY ROAD PROJECT There is nothing new to report.  This project has been postponed until next year and will be taken off the agenda.

UPDATE/REARRANGE FITNESS ROOM WITH MEDIA CENTER Chief Ghiglione has spoken to some of the current main users of the fitness area about the frequency of use and duplication of some of the equipment.  Space will be needed for the media center and some of the equipment will have to go.

STATUS REPORT FROM FIRE SERVICE FLEET MAINTENANCE This was discussed in the Chiefs report.

PAVED PARKING AGREEMENT WITH THE LIBRARY This was discussed  in the Chiefs report.

REPLACE WATER SUPPLY LINE TO STATION 41 This was discussed  in the Chiefs report.

NEW BUSINESS

JULY 4^TH EVENTS Commissioner Becky Smith stated this years parade theme is "Broad Stripes and Bright Stars".  The combo Chamber and Fire department float would be first in the parade and anyone who wanted to participate in decorating would be welcome.

BURN PERMIT COMPLAINING PROCEDURES Chief Ghiglione said he would talk to the Countys Fire Marshal, Bob Low and work with him on the procedure, but wanted to make sure that it came from the Fire Marshals office.  He noted that our department was just an agent issuing burn permits for the Fire Marshals office.

An Executive Session was called at 6:10 PM under RCW42.30.110 (A) for approximately 20 minutes.  The session ended at 6:35 PM.

BOARD MEMBER ITEMS

Chair Lett announced that because Commissioner Becky Smith was not present at the last meeting, she would be signing Fire Chief Jim Ghigliones contract, which goes into effect July 1, 2008. 

Chair Lett adjourned the regular meeting at 6:35 PM

SAN JUAN COUNTY FIRE DISRICT 4

FIRE CHIEFS REPORT

June 12, 2008

CALL VOLUME AS OF June 10, 2008

• FIRE & EMS Total Responses             151

APPARATUS/EQUIPMENT

• Fire Service Fleet Maintenance Report, Paul Spenser
• Discussion Items
• 4 Engines, 2 Tenders, 1 Rescue
• 2 Aid Cars
• 1 Wildland
• 2 Command Vehicles
• Equipment Status

• Engine 43 is being repaired and will be placed back in service
• The old ambulance and jeep are no longer needed and are recommended for surplus.

FACILITIES REPORT

            Building Valuation and insured amounts

        Station 41

• Water Supply
• Parking Lot & agreement with the Library
• Grounds Maintenance
• Entry Light?
• Path Lighting Replacement
• Power Usage?

        Station 42

• Battery Powered Emergency Lights need replacement
• Grounds Maintenance
• Entry Light?
• Power Usage?

        Station 43

• Battery Powered Emergency Lights need replacement
• Grounds Maintenance
• Moisture seeping through walls, Foundation drains
• Repair Bird Blocking, remove attic insulation & replace
• Entry Light?

        Station 44

• Battery Powered Emergency Lights need replacement
• South & West Siding fastener replacement
• Repair Bird Blocking, remove attic insulation & replace
• Roof leak and sheetrock repair
• Heater Thermostat in Pressure Tank Room
• Entry Light?
• Power Usage?

FOURTH OF JULY

• Meeting with stakeholders, attached
• Incident action plan, in draft, attached
• Parade
• Fireworks show

EDUCATION/TRAINING, May

• The Suppression Division Training
• May 13, Self Contained Breathing Apparatus Quarterly
• May 27, Compressed Air Foam System & Wildland
• The EMS Division Training
• May 6, Geriatrics
• May 20, Extrication/Patient Moving
• Total Training Hours for May 186 Hours

2009 BUDGET

• Timeline for Budget Development
• Work Plan

2008 EMS TRAINING SCHEDULE

DATE		Topic	Instructor	Chapter	Team
Jan. 15	X	CPR/AED	Marty		2-3
Jan. 29		Officers
Feb. 5	X	Spinal Immobilization	Liz & Terry	29	1-2
Feb. 19	X	Peds Immobilization	TBD	29	3-1
March 4		OB/GYN	Liz & Terry	24	2-3
March 18		Pt. care and handling	Richard	29	1-2
April 1		Head injuries	Tracie	protocols	3-1
April 15		Map books, written reports	TBD	Map book	2-3
April 29		Officers
May 6	X	Pharmacology	TBD	16	1-2
May 20		Moving, splinting, sager	TBD	28	3-1
June 3	X	Geriatrics	Liz & Terry	36	2-3
June 17		Environmental Emerg.	Tracie	22	1-2
July 1		Equipment, apparatus	TBD		3-1
July 4		Parade and Fireworks			2-3
July 15		Cardiac emerg.	Mike	18	1-2
July 29		Officers
Aug. 5	X	CPR/AED	TBD		3-1
Aug.19	X	CPR/AED	TBD		2-3
Sept. 2		ACLS for EMTs	TBD	handout	1-2
Sept.16		Respiratory Emergency	Mike	18	3-1
Sept. 30		Officers
Oct. 7	X	Pt. Assessment Medical	Liz & Tracie	11	2-3
Oct. 21	X	Pt. Assessment Trauma	Terry	10	1-2
Nov. 4		Hasty Search, Big Wheel	Tracie		3-1
Nov. 18		Chest & Abdominal injury	TBD	27	2-3
Dec. 2		Shock	TBD	25	1-2
Dec. 16		Altered mental status	TBD	19	3-1
Dec. 30		Officers

X = mandatory class.  If you are unable to attend a mandatory class, tell the Duty Officer prior to the class.  It will need to be made up within 2 months at your initiation.